Monthly bookkeeping subscription

Bookkeeping subscription packages built for Canadian small businesses.

A flat monthly fee for bookkeeping, payroll, GST/PST and year-end prep — sized to your business, not billed by the hour. Pick the package that fits, switch tiers as you grow, and cancel any time. We'll quote your exact fee on a free 30-minute call.

How our pricing works

Most owners come to us after one of these three things.

If any of these was your last 12 months, flat-fee monthly bookkeeping was built for you.

Problem 01

The surprise invoice

Your last bookkeeper billed $1,400 “for the month it got busy” — and you never saw it coming.

→
Problem 02

Months behind, CRA waiting

Your books are six months back and the CRA is asking questions you cannot answer yet.

→
Problem 03

The clean-up quote

Your accountant wants four figures to fix a year of mis-categorised transactions.

→

The fixSame root cause every time: hourly billing and unclear scope.A flat monthly fee removes both — one predictable price for a defined set of work, sized to your business, not to how long this month happened to take. No timers. No surprise invoices.

3–8 hrs
Of qualified work per month for a clean close on a typical small business
$45–$95/hr
What hourly bookkeepers in BC charge — capped at predictable flat fees with us
Month-to-month
No long-term contracts. Switch tiers as your business changes, cancel anytime.

How much does a bookkeeper cost in BC?

Fluent Book plans start at $497/month and scale with what your business actually needs. Hourly bookkeepers in BC charge $45–$95/hour — which sounds cheaper until a clean monthly close takes 4–8 hours of qualified work, and a messy one takes 15. Because every business carries different transaction volume, payroll, and tax complexity, we quote one fixed monthly fee on the discovery call, then hold it — see exactly what each tier includes in the bookkeeping scope and the comparison table below.

Monthly retainer packages

Pick the bookkeeping package that fits your business.

Four tiers, all month-to-month, all flat-fee. Whether you're a solopreneur filing GST quarterly or a $1.5M operation that needs a Fractional CFO in the room, there's a package sized to where you are right now — and you can move up or down as your business changes.

Tier 1

Essentials

Starting at$497CAD/mo
Setup quoted on your free call

For solopreneurs, freelancers, and businesses under $500K revenue.

  • Monthly bank reconciliation
  • Transaction categorisation
  • Monthly P&L report
  • A/R and A/P management
  • GST/PST filing prep
  • Up to 2 bank/credit accounts
  • Year-end ready package
  • Works with your QBO account
Book a Free Call
Tier 2

Growth

Custom quote
Sized to your team and volume

Small businesses $500K–$1.5M with employees and more complexity.

  • Everything in Essentials
  • P&L + Balance Sheet monthly
  • Payroll up to 5 employees
  • CRA remittances handled
  • WorkSafeBC remittances
  • Up to 4 bank/credit accounts
  • Multicurrency support
  • Dedicated bookkeeper
Book a Free Call
Most Popular
Tier 3

Operations

Custom quote
T2 corporate return included

The complete back-office for a growing business with employees.

  • Everything in Growth
  • Payroll up to 15 employees
  • T2 corporate return annually
  • T1 personal tax return
  • T4 & ROE preparation
  • Cash flow tracking
  • Annual budget setup
  • Up to 5 bank/credit accounts
  • Full reporting suite
  • Priority response time
Book a Free Call
The Goal

Fractional CFO

Custom quote
13-week forecast included

For $1M+ businesses needing CFO insight without the full-time hire.

  • Everything in Operations
  • 13-week cashflow forecast
  • QBO Advanced KPI dashboard
  • Budget vs. actual reporting
  • Monthly CFO strategy call (60 min)
  • Unlimited employees
  • Unlimited bank/credit accounts
  • Multicurrency support
Book a Free Call

Why three tiers say “Custom quote”The work behind a clean set of books isn't the same for a 40-transaction solopreneur and a 12-person payroll. Rather than pad a one-size price to cover the worst case, we look at four things on your free call — transaction volume, number of employees, accounts and entities, and tax complexity — and quote one fixed monthly fee that fits. You'll have the number before you commit to anything, and we hold it month to month. Essentials starts at $497; most owners land between Growth and Operations.

Choosing a tier

What's the difference between each bookkeeping package?

Most owners hover between two tiers. The package isn't picked by revenue alone — it's picked by what you actually need delivered each month. Here's how the value ladder climbs, so you can self-select with confidence before the discovery call.

  1. 1

    Essentials

    Solopreneurs & pre-revenue founders

    Monthly bookkeeping and P&L from a shared bookkeeper pool — built for one person before anyone's on payroll.

  2. 2

    Growth

    ~$500K revenue · first hires

    Adds payroll for up to 5 employees, CRA source-deduction and WorkSafeBC remittances, a monthly Balance Sheet alongside the P&L, and a dedicated bookkeeper instead of the shared pool.

  3. 3

    Operations

    Where most owners land

    Folds year-end into the monthly fee — T2 corporate, T1 personal, T4s and ROEs — plus cash-flow tracking, annual budget setup, full-scope bookkeeping, payroll up to 15, and priority response. If an outside accountant already bills you $1,500–$3,500 a year for T2 prep, Operations usually comes out ahead with one team on both.

  4. 4

    Fractional CFO

    $1M+ · the next big decision

    Strategic finance on top of clean books: a 13-week rolling cashflow forecast, a live QBO Advanced KPI dashboard, monthly budget-vs-actual reporting, and a 60-minute CFO strategy call every month. More on the Fractional CFO service page.

Feature comparison

See exactly what's included in each tier.

FeatureEssentialsGrowthOperationsFractional CFO
Bookkeeping
Bank reconciliation
Transaction categorisation
Works with your QBO account
Reporting & Financial Management
Monthly P&L
Balance Sheet—
Financial reporting—
Cash flow tracking——
Annual budget setup——
Full reporting suite——
KPI dashboard———
Budget vs. actual———
Payroll & Tax
GST/PST filing prep
Payroll processing—Up to 5Up to 15Unlimited
CRA & WorkSafeBC remittances—
T2 corporate return——
T4 & ROE preparation——
Advisory
Year-end ready package
Dedicated bookkeeper—
Priority response time——
13-week cashflow forecast———
Monthly CFO strategy call———60 min
Project & add-on pricing

One-time projects and add-on services.

Some work doesn't fit a monthly package — a year of catch-up bookkeeping, a QuickBooks Desktop migration, a brand-new QBO setup. We quote those flat-rate as standalone projects. If your books are behind, start with our bookkeeping cleanup service — we'll get you current before the subscription begins.

ServiceDescriptionPrice Range
Bookkeeping CleanupFull reconciliation, categorisation, and organized financials for each missed month, prepared for year-end and CRA filingCustom quote
QBO Setup (new business)Chart of accounts, bank feeds, opening balances, app integrations, and trainingCustom quote
QBD to QBO MigrationFull data migration, verification, and testing. Thorough verification process to protect the integrity of your data.Custom quote
Zoho Books SetupChart of accounts, bank feeds, and optional Zoho CRM integrationCustom quote
Custom Financial DashboardLive KPI dashboard built in QBO Advanced or Fathom, tailored to your KPIsCustom quote
T1 Personal Tax ReturnIncludes self-employment income, rental income, investment incomeCustom quote
Advisory Session (One-Time)60-minute strategy call covering cashflow, budgeting, or financial planning — for businesses not ready for monthly CFOCustom quote

All packages are month-to-month with no lock-in contract. We quote your exact fee on the discovery call — no surprises. Explore each service in detail.

Fixed-fee vs hourly

Why fixed-fee bookkeeping saves more than it costs.

Hourly bookkeeping looks cheaper on the proposal. It rarely is on the invoice. The reason is structural: a bookkeeper billing $75 an hour has a financial incentive to take longer on your file. A bookkeeper on a flat monthly fee has the opposite incentive — to deliver fast, automate the repetitive parts, and keep your books clean enough that next month is faster than this month.

Hourly bookkeeping

  • Bills spike in the months you can least afford it
  • Every quick CRA question becomes a billable line item
  • Year-end clean-up arrives as a separate invoice you didn't budget for
  • Pricing changes monthly — cashflow planning gets harder
  • Bookkeeper has an incentive to take longer on your file

Fluent Book flat-fee

  • Same predictable fee in busy months and slow months
  • Same-day responses to CRA questions, no invoice attached
  • Year-end already done — no separate clean-up invoice
  • You know what bookkeeping costs every month, all year
  • We're paid to deliver fast, automate, and keep your books clean

If hourly billing has burned you before, that's the gap fixed-fee bookkeeping closes. Learn more about how we work, or book a free 30-minute calland we'll quote your tier on the spot.

Client results

What Canadian business owners
say about working with us.

“The cashflow dashboard they built us in QBO Advanced is worth more than the monthly fee. I can see 13 weeks out and make hiring decisions based on real numbers instead of gut feeling.”
JT
James T.
General Contractor — Surrey, BC
“They migrated us off QuickBooks Desktop in a weekend — everything came across perfectly. Set up QBO Advanced, connected everything, trained our office manager. I didn't have to do a thing.”
PK
Priya K.
E-Commerce Founder — Vancouver, BC
Common questions

Pricing FAQ

Every Fluent Book monthly package includes bank and credit card reconciliation, transaction categorisation, A/R and A/P management, monthly profit and loss reporting, GST/PST filing prep, and a year-end ready package handed to your accountant. Higher tiers add Balance Sheet reporting, payroll, CRA and WorkSafeBC remittances, T2 corporate returns, and Fractional CFO advisory. The exact list per tier is in the comparison table above.
Fluent Book plans start at $497 per month for our Essentials tier (solopreneurs and businesses under $500K revenue). Beyond that, the fee scales with what your business actually needs — payroll, sales-tax filing, year-end returns, and how many accounts and employees we're managing. Rather than guess from a price grid, we quote one fixed monthly fee on the discovery call based on your real volume and complexity — and once it's quoted, that's the price you pay, held month to month.
For most small businesses, yes. Hourly bookkeeping creates two problems: the bill spikes in busy months (exactly when you can't afford it), and "quick questions" become billable interactions. A fixed-fee subscription prices in complexity once, then holds steady. Most clients save 15–30% over a comparable hourly engagement once year-end clean-up is factored in.
Fixed-fee bookkeeping (also called flat-fee or subscription bookkeeping) is a monthly service priced on the scope of work — transaction volume, employees, accounts, complexity — rather than on hours billed. You pay the same fee every month and receive the same defined deliverables: reconciliation, reporting, filing prep, and depending on tier, payroll and tax. There are no surprise invoices.
Yes. All our packages are month-to-month with no lock-in. If your business outgrows Essentials or your needs change, you can move up or down a tier any time. Changes take effect the following billing cycle so reporting stays clean.
No setup fees on the monthly retainer itself. If you need a brand-new QuickBooks Online setup, a QuickBooks Desktop to QBO migration, or a multi-month bookkeeping cleanup before the subscription begins, those are quoted flat-rate as one-time projects (see the add-ons table above).
Fluent Book is a remote-first practice serving small businesses across Canada. We're based in BC and have deep familiarity with WorkSafeBC and provincial sales-tax requirements, but we work with clients in Alberta, Ontario, and the rest of the country every day.
Most do, but some don't — particularly multi-entity holdings, non-profits with grant reporting, or businesses with cross-border US activity. Book a free 30-minute call and we'll either recommend the closest fit with a custom adjustment or scope a bespoke retainer that matches what you actually need.
Why businesses trust us
QBO Advanced ProAdvisor
NPI Member
MBA in Finance
10 Years Experience
Fully Insured
Month-to-Month

Not sure which bookkeeping package fits? Ask us.

Free 30-minute call. We'll quote your exact fee and recommend the right tier on the call — no upsell, no pressure, no obligation to sign.

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