100% Remote

Bookkeeper in Richmond

Import/export, food services, logistics, and aviation-adjacent businesses. Professional remote bookkeeping, payroll, and CFO advisory — delivered with plain language and honest pricing.

The Richmond business landscape

Richmond's proximity to YVR and the port makes it a natural home for import/export businesses, logistics companies, and food service operations. Multi-currency transactions, customs documentation, and complex inventory accounting are everyday realities here. Fluent Books understands these challenges and delivers bookkeeping that keeps pace with Richmond's fast-moving business environment.

Bookkeeping for Richmond owners — what we actually do

Richmond is unique in that a huge share of its small businesses operate across borders before they even hit $1M in revenue. An Aberdeen retailer imports inventory from Asia in USD, sells in CAD, and pays customs brokerage and duty on every shipment. A YVR-area freight forwarder bills clients in three currencies and pays carriers in two. A Steveston seafood operation ships product to the US daily and reconciles cross-border payments through Wise or RBC FX. The accounting consequence: multi-currency, customs duty, GST on imports, and accurate inventory landed-cost calculations are the baseline, not the exception. We set Richmond businesses up with the multi-currency, inventory, and import-cost workflows they actually need.

What we handle for Richmond businesses

Monthly Bookkeeping

Monthly bookkeeping for Richmond importers, freight forwarders, and food services — multi-currency reconciliation in QuickBooks Online or Xero, customs duty and brokerage allocated to landed cost per SKU, and FX gain/loss handled monthly so the books are clean at year-end.

Payroll Services

Paycheques, CRA remittances, T4s, ROEs, and WorkSafeBC reporting — handled completely so you never miss a deadline.

Tax Preparation & Filing

GST and corporate tax for Richmond importers — including GST input tax credits on import GST (the line 405 entry that gets missed often), customs assessment reconciliation, T1135 reporting if you hold foreign property over $100K, and T2 filing.

Bookkeeping Cleanup

Behind on your books? We will catch you up — no judgement. Months or years of backlog sorted and reconciled.

Cloud Accounting Setup

QuickBooks Online or Xero setup for Richmond import/export businesses — multi-currency wallets, Wise/OFX/RBC FX feeds, inventory items configured by SKU with landed cost, and customs broker integration where supported.

Fractional CFO Advisory

Cash flow forecasting, financial dashboards, KPI tracking, and monthly strategy calls to help you grow with confidence.

Cross-border invoicing in CAD and USD used to be a nightmare. Fluent Books set up our multi-currency accounts properly and now everything reconciles automatically. Game changer.
— Linda W., Import/Export Business Owner, Richmond

Common questions from Richmond businesses

When goods cross the border, CBSA assesses GST on the customs value (cost plus shipping plus duty) and your customs broker pays it on your behalf. That GST shows up as a line item on the broker invoice. The good news: it's an input tax credit (ITC) you claim on your next GST return, fully offsetting it. The bad news: most bookkeeping setups miss it, recording the broker invoice as one expense lump and never claiming the ITC. We tag every import GST line correctly so the credits land on your GST return — for many Richmond importers this recovers thousands per quarter that was sitting on the table.
We use the multi-currency feature in QuickBooks Online or Xero, set USD as a foreign currency, and book each invoice and payment in its native currency. The system tracks exchange rate movements between invoice and payment date, posts the FX gain or loss to its own GL account, and revalues open USD AR/AP at month-end at the closing rate. Your CAD-denominated reports still tie out, and you can answer the bank's question about USD exposure in two clicks instead of a three-day spreadsheet exercise.
For high-SKU inventory we recommend an item-level inventory system — typically QuickBooks Online with Advanced Inventory, Xero with DEAR/Cin7, or a dedicated tool like SOS Inventory. Each SKU gets its own item record with landed cost, on-hand quantity, and reorder point. Sales orders deplete inventory in real time, purchase orders increase it, and COGS posts automatically based on weighted average or FIFO costing. Monthly we reconcile physical counts at the warehouse to the system. Your gross margin per category becomes visible — and so do the SKUs that are actually losing money.
It depends on economic nexus thresholds in each state — typically $100K in sales or 200 transactions to a state in a calendar year. Once you cross, you have to register, charge state sales tax, and remit it. We don't handle US sales tax directly, but we track your sales by US state through the year, flag you when you approach a threshold, and coordinate with US sales tax compliance partners (Avalara, TaxJar) to register and file. Better to know in October than to find out in January when a state sends a letter.

Nearby areas we serve

Vancouver

Startups, tech, hospitality, and professional services in the heart of British Columbia.

Burnaby

Tech companies, retail, and professional services alongside Metrotown.

Delta

Agriculture, logistics, and manufacturing between Surrey and Richmond.

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